Resource 6: Record Management Tools
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Digital Tools for School Record Keeping
Digital Tools for School Record Keeping
1.Spreadsheets (such as Excel or Google Sheets)
2. Word Processors (such as Microsoft Word, Google docs)
3. Presentation Tools (such as PowerPoint or Canva)
4. Database Tools (such as Access or Google sheets)
Examples used in Africa:- OpenEMIS (used in Tanzania; UNESCO-supported)
- EduCloud / EduLink Africa
- SchoolBase
- Fedena (open-source)
- M-School & Mwalimu Digital (East Africa)
- NEMIS (Kenya – national reference model)
- Student registration and biodata
- Attendance and discipline records
- Examination and report card generation
- Timetable and staff management
- Parent/learner communication
- Secure data storage and ministry reporting
Choosing the Right Tool
| School ICT Level | Recommended Tools |
|---|---|
| Low-tech / few computers | Excel + paper-based records + phone apps |
| Developing ICT capacity | Excel + Access or Moodle LMS |
| Well-connected / ICT-enabled school | Full School Management System (e.g., OpenEMIS, Fedena, EduCloud) |
Tip: Begin with familiar tools like Excel, then gradually adopt structured databases and SIMS platforms as skills and resources improve.
Last modified: Monday, 2 March 2026, 6:41 AM